FUNDRAISING
EVENT
& AUCTION PLANNER
Time
to
Event
Where
are you
on your
Event calendar?
Wherever
you are in the process,
ProvenBenefit®
can help!
“While you are doing this event, we're already preparing you for the next.”
12
months
PLANNING
&
ORGANIZING
Organize
Committees:
Contact Committee for Items
Contact
committee for Sponsors / benefactors
Other event committees
(providing easy contacts and info exchange)
You Get the most return from ProvenBenefit by using it from the beginning.
Organize
Prospecting of donors and sponsors:
Assign Prospective
Item Donors and Sponsors to committee members
Event Reservation (ticket) pricing including groups / tables
Record
Past Donor History: invaluable aid to contact volunteers /
staff
This information will already be there, if you used
ProvenBenefit for your past event(s).
Credit
card processing is integrated into all ProvenBenefit Payment Entry
screens such as Event Registration & auction cashiering.
Credit
Card portal & processor:
Now
is the time to set this up (if
you don't already have it)
Use for Event Registration &
Donations, not just the event itself.
6
months
EVENT
PROMOTION
Management
of your Contact Campaign(s)
Contact sheets including
past donation history & notes
Contact assignment reports
and results for chair-people and managers
Entry of notes for
any contacts and needed follow-ups
ProvenBenefit.net advantage:
Volunteers can enter their own contact results such as pledges, notes for follow up. They can also research past history & notes; print contact sheets and reports.
Chairpeople & Mgrs can review the status of contacts on the screen or print reports.
Item
& Donation Pledge Management:
Entry
of Items pledged or received
Entry of Donations received
(including Receipt printing)
Entry of Sponsorships &
Table reservations (including Receipt printing)
3
months
Recording
of Reservations / Ticket Sales for Event:
Revenue entry
and receipt printing (including credit card payment
processing)
Entry of guest names / reporting of those missing
1
month
FINAL
PREPARATION
Organization
of Item Pickup
Items pledged but not yet
received
Recording of Items received (including fmv if not
previously entered)
Assignment
of Items:
to Silent Auction tables (areas)
to
Live Auction
Don't forget those revenue enhancers!
ProvenBenefit uses expert principles shown to be the most profitable based on thousands of auctions.
1
week
Pricing
of Silent Auction Items
(can be done earlier as soon
as item is known
or later up to catalog and bid sheet printing)
Create
and Print Catalogs
(automatic from your prior
entries or assign each lot#; your choice!)
Too
Late
for ProvenBenefit to Help?
We
can still streamline
your cataloging and bidsheets
and
add the quickest and most reliable auction clerking and cash
out to your auction event.
Print
Silent Auction Bid Sheets
Choose from several
formats
Pre-scheduled Pricing from opening to guaranteed
purchase recommended for best results
Assign
Banquet Table Seating
This can be done as reservations are
received or at the very end as shown here.
Simple to do from
the reservations and guests you've already entered
Easily find
anyone not yet assigned
Track seating requests; keep parties
together
Attendee
Packets:
Print packet labels, place cards, name tags, and
catalogs for packets.
Day
of
THE EVENT
&
AUCTION
Walk up Event Registration
(if needed)
Quick entry of reservation payments /
receipts
Assign to table if not yet done
Record names of
previously unknown guests
Express
Checkout Registration (if being used)
(as quick as
swiping a credit card)
Clerk
Live Items Real Time
(Print “item invoice”
upon bid entry if you want)
The same programs used by auction professionals
Clerk
Silent Items as Tables Close
Print “item invoice”
upon bid entry if you want)
Cash-out
Bidders (non express)
cash them out whenever they
want
as quick as entering a bidder number and printing the
receipt
Bidders choose the payment option THEY are comfortable with.
Short or no lines at all.
Better service to your bidder.
Higher satisfaction with your event.
Cash-out
Express Bidders:
run automatic cash-out and and
receipt printing (mail that night or following day)
Print
Cash Receipts / Deposit Reports
(and any other financial
report of the event you may choose)
Day
after
EVENT
FOLLOW
UP
Print Revenue, General Ledger, and Event Profit Reports
“THANK YOU:” Mail to
Donors, Patrons, Volunteers, Bidders, and guests
.....based
on data ProvenBenefit has collected for this event.
And now you
are ready
FOR THE NEXT EVENT
ProvenBenefit makes your next one easier
All the data you've collected (items donors, patrons, donation history, contact notes, guests, committees, etc. will be invaluable for your next event, and ProvenBenefit has given you a built-in roadmap to make it easier whether its the same people or new people running your event.
This is how an event becomes a continuing and reliable revenue stream – a line item for each year's budget.
Get
rid of stress and burn-out;
give your profitable events
continuity;
turn them into a reliable revenue source year
after year.
When
is your next event? How can ProvenBenefit Best help you?
To
schedule a free consultation about your event,
Click
here.
Or
call us at
800-487-6532
